{"id":3206,"date":"2017-08-04T13:09:53","date_gmt":"2017-08-04T13:09:53","guid":{"rendered":"https:\/\/www.openbusinesscouncil.org\/?p=3206"},"modified":"2020-02-27T09:35:55","modified_gmt":"2020-02-27T09:35:55","slug":"make-seamless-transition-paper-based-paperless-office","status":"publish","type":"post","link":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/","title":{"rendered":"How to Make a Seamless Transition from Paper Based to Paperless Office"},"content":{"rendered":"
\"\"
How to Make a Seamless Transition from Paper Based to Paperless Office<\/figcaption><\/figure>\n

Although the documents and files of your company is an important aspect of it, the process of turning them into cloud documents doesn\u2019t have to be that complicated. Some business owners try to avoid it as storing important information in cyberspace seems less safe than to simply have them in hard copy.<\/p>\n

They\u2019re often wrong, though, and by reducing the amount of paper your business is using, you can save costs as well as the environment, while also making use of the latest technology. We\u2019re here to show you how, and to ensure that the transition is as stress-free as possible.<\/p>\n

Understanding Paperless<\/strong><\/p>\n

To get everyone on board, you need to take charge and lead them in the right direction. The change needs to start with the management who should start by finding the best cloud computing software<\/a> on the market.<\/p>\n

Educate your employees by explaining that the goal isn\u2019t to ban every single paper from the office, but rather to make it easier to access the information you store – which again leads to improved productivity. Use examples where cloud storage will come in handy compared to having physical copies, such as in the event of a business meeting in another city where you suddenly need access to a document.<\/p>\n

Actionable examples they can relate to will boost their morale<\/a> and get everyone excited about the new system.<\/p>\n

Although it may take some time to understand the new software, you have to invest a bit of time to train yourself as well as your employees. Here is a guide to cloud computing<\/a> to get you started so that you can pass the information on to the rest of the team.<\/p>\n

Select a super user<\/strong><\/p>\n

The main challenge you\u2019ll have during this transition is the time and costs you might spend on training your employees in using it. New technologies and advanced systems require time to understand; there\u2019s no getting around it, and skimping on the training means potentially costly mistakes.<\/p>\n

Select an IT wiz or two to lead the rest of the team, explain to them that you need their help to lead the change, and educate the rest. They\u2019ll be your change agents during all of this and should lead by example through peer-to-peer education and close supervision.<\/p>\n

Make paper inconvenient<\/strong><\/p>\n

An office which has been paperless for half a decade or more will reflect this in its layout. You\u2019ll have trouble with finding a printer, fax machine, and other outdated devices in these modern offices; they don\u2019t need it so why invest in it? It\u2019s also a good idea to sign up for paperless statements wherever you can, remove options for printing, and even encourage dual-monitor setups to accommodate these changes.<\/p>\n

When you\u2019re making one option difficult, you need to make the other choice more appealing; otherwise, your office will never get used to the change. You\u2019re doing it for all the right reasons, and as soon as worst turbulence has passed, you can enjoy an eco-friendly company culture and reduced costs in every corner.<\/p>\n","protected":false},"excerpt":{"rendered":"

Although the documents and files of your company is an important aspect of it, the process of turning them into cloud documents doesn\u2019t have to be that complicated. Some business owners try to avoid it as storing important information in cyberspace seems less safe than to simply have them in hard copy. They\u2019re often wrong, […]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_mo_disable_npp":""},"categories":[25,1],"tags":[],"acf":[],"yoast_head":"\nHow to Make a Seamless Transition from Paper Based to Paperless Office - OpenBusinessCouncil Directory<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Make a Seamless Transition from Paper Based to Paperless Office\" \/>\n<meta property=\"og:description\" content=\"Although the documents and files of your company is an important aspect of it, the process of turning them into cloud documents doesn\u2019t have to be that complicated. Some business owners try to avoid it as storing important information in cyberspace seems less safe than to simply have them in hard copy. They\u2019re often wrong, […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/\" \/>\n<meta property=\"og:site_name\" content=\"OpenBusinessCouncil Directory\" \/>\n<meta property=\"article:published_time\" content=\"2017-08-04T13:09:53+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2020-02-27T09:35:55+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.openbusinesscouncil.org\/wp-content\/uploads\/2017\/08\/paperless-office.jpg\" \/>\n<meta name=\"author\" content=\"Hernaldo Turrillo\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Hernaldo Turrillo\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/\"},\"author\":{\"name\":\"Hernaldo Turrillo\",\"@id\":\"https:\/\/www.footballthink.com\/#\/schema\/person\/b9610afd0759dc701187a7f622375c23\"},\"headline\":\"How to Make a Seamless Transition from Paper Based to Paperless Office\",\"datePublished\":\"2017-08-04T13:09:53+00:00\",\"dateModified\":\"2020-02-27T09:35:55+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/\"},\"wordCount\":551,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.footballthink.com\/#organization\"},\"articleSection\":[\"News\",\"Open News\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/\",\"url\":\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/\",\"name\":\"How to Make a Seamless Transition from Paper Based to Paperless Office - OpenBusinessCouncil Directory\",\"isPartOf\":{\"@id\":\"https:\/\/www.footballthink.com\/#website\"},\"datePublished\":\"2017-08-04T13:09:53+00:00\",\"dateModified\":\"2020-02-27T09:35:55+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/www.footballthink.com\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"How to Make a Seamless Transition from Paper Based to Paperless Office\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/www.footballthink.com\/#website\",\"url\":\"https:\/\/www.footballthink.com\/\",\"name\":\"OpenBusinessCouncil Directory\",\"description\":\"Openbusinesscouncil\",\"publisher\":{\"@id\":\"https:\/\/www.footballthink.com\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/www.footballthink.com\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":[\"Organization\",\"Place\"],\"@id\":\"https:\/\/www.footballthink.com\/#organization\",\"name\":\"openbusinesscounsil\",\"url\":\"https:\/\/www.footballthink.com\/\",\"sameAs\":[],\"logo\":{\"@id\":\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#local-main-organization-logo\"},\"image\":{\"@id\":\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#local-main-organization-logo\"},\"openingHoursSpecification\":[{\"@type\":\"OpeningHoursSpecification\",\"dayOfWeek\":[\"Monday\",\"Tuesday\",\"Wednesday\",\"Thursday\",\"Friday\",\"Saturday\",\"Sunday\"],\"opens\":\"09:00\",\"closes\":\"17:00\"}]},{\"@type\":\"Person\",\"@id\":\"https:\/\/www.footballthink.com\/#\/schema\/person\/b9610afd0759dc701187a7f622375c23\",\"name\":\"Hernaldo Turrillo\",\"description\":\"Hernaldo Turrillo is a writer and author specialised in innovation, AI, DLT, SMEs, trading, investing and new trends in technology and business. He has been working for ztudium group since 2017. He is the editor of openbusinesscouncil.org, tradersdna.com, hedgethink.com, and writes regularly for intelligenthq.com, socialmediacouncil.eu. Hernaldo was born in Spain and finally settled in London, United Kingdom, after a few years of personal growth. Hernaldo finished his Journalism bachelor degree in the University of Seville, Spain, and began working as reporter in the newspaper, Europa Sur, writing about Politics and Society. He also worked as community manager and marketing advisor in Los Barrios, Spain. Innovation, technology, politics and economy are his main interests, with special focus on new trends and ethical projects. He enjoys finding himself getting lost in words, explaining what he understands from the world and helping others. Besides a journalist, he is also a thinker and proactive in digital transformation strategies. Knowledge and ideas have no limits.\",\"url\":\"https:\/\/www.footballthink.com\/author\/hturrillo\/\"},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#local-main-organization-logo\",\"url\":\"https:\/\/www.footballthink.com\/wp-content\/uploads\/2017\/04\/logo_big.png\",\"contentUrl\":\"https:\/\/www.footballthink.com\/wp-content\/uploads\/2017\/04\/logo_big.png\",\"width\":1161,\"height\":250,\"caption\":\"openbusinesscounsil\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"How to Make a Seamless Transition from Paper Based to Paperless Office - OpenBusinessCouncil Directory","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/","og_locale":"en_US","og_type":"article","og_title":"How to Make a Seamless Transition from Paper Based to Paperless Office","og_description":"Although the documents and files of your company is an important aspect of it, the process of turning them into cloud documents doesn\u2019t have to be that complicated. Some business owners try to avoid it as storing important information in cyberspace seems less safe than to simply have them in hard copy. They\u2019re often wrong, […]","og_url":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/","og_site_name":"OpenBusinessCouncil Directory","article_published_time":"2017-08-04T13:09:53+00:00","article_modified_time":"2020-02-27T09:35:55+00:00","og_image":[{"url":"https:\/\/www.openbusinesscouncil.org\/wp-content\/uploads\/2017\/08\/paperless-office.jpg"}],"author":"Hernaldo Turrillo","twitter_card":"summary_large_image","twitter_misc":{"Written by":"Hernaldo Turrillo","Est. reading time":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#article","isPartOf":{"@id":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/"},"author":{"name":"Hernaldo Turrillo","@id":"https:\/\/www.footballthink.com\/#\/schema\/person\/b9610afd0759dc701187a7f622375c23"},"headline":"How to Make a Seamless Transition from Paper Based to Paperless Office","datePublished":"2017-08-04T13:09:53+00:00","dateModified":"2020-02-27T09:35:55+00:00","mainEntityOfPage":{"@id":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/"},"wordCount":551,"commentCount":0,"publisher":{"@id":"https:\/\/www.footballthink.com\/#organization"},"articleSection":["News","Open News"],"inLanguage":"en-US","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/","url":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/","name":"How to Make a Seamless Transition from Paper Based to Paperless Office - OpenBusinessCouncil Directory","isPartOf":{"@id":"https:\/\/www.footballthink.com\/#website"},"datePublished":"2017-08-04T13:09:53+00:00","dateModified":"2020-02-27T09:35:55+00:00","breadcrumb":{"@id":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.footballthink.com\/"},{"@type":"ListItem","position":2,"name":"How to Make a Seamless Transition from Paper Based to Paperless Office"}]},{"@type":"WebSite","@id":"https:\/\/www.footballthink.com\/#website","url":"https:\/\/www.footballthink.com\/","name":"OpenBusinessCouncil Directory","description":"Openbusinesscouncil","publisher":{"@id":"https:\/\/www.footballthink.com\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.footballthink.com\/?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"},{"@type":["Organization","Place"],"@id":"https:\/\/www.footballthink.com\/#organization","name":"openbusinesscounsil","url":"https:\/\/www.footballthink.com\/","sameAs":[],"logo":{"@id":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#local-main-organization-logo"},"image":{"@id":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#local-main-organization-logo"},"openingHoursSpecification":[{"@type":"OpeningHoursSpecification","dayOfWeek":["Monday","Tuesday","Wednesday","Thursday","Friday","Saturday","Sunday"],"opens":"09:00","closes":"17:00"}]},{"@type":"Person","@id":"https:\/\/www.footballthink.com\/#\/schema\/person\/b9610afd0759dc701187a7f622375c23","name":"Hernaldo Turrillo","description":"Hernaldo Turrillo is a writer and author specialised in innovation, AI, DLT, SMEs, trading, investing and new trends in technology and business. He has been working for ztudium group since 2017. He is the editor of openbusinesscouncil.org, tradersdna.com, hedgethink.com, and writes regularly for intelligenthq.com, socialmediacouncil.eu. Hernaldo was born in Spain and finally settled in London, United Kingdom, after a few years of personal growth. Hernaldo finished his Journalism bachelor degree in the University of Seville, Spain, and began working as reporter in the newspaper, Europa Sur, writing about Politics and Society. He also worked as community manager and marketing advisor in Los Barrios, Spain. Innovation, technology, politics and economy are his main interests, with special focus on new trends and ethical projects. He enjoys finding himself getting lost in words, explaining what he understands from the world and helping others. Besides a journalist, he is also a thinker and proactive in digital transformation strategies. Knowledge and ideas have no limits.","url":"https:\/\/www.footballthink.com\/author\/hturrillo\/"},{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.footballthink.com\/make-seamless-transition-paper-based-paperless-office\/#local-main-organization-logo","url":"https:\/\/www.footballthink.com\/wp-content\/uploads\/2017\/04\/logo_big.png","contentUrl":"https:\/\/www.footballthink.com\/wp-content\/uploads\/2017\/04\/logo_big.png","width":1161,"height":250,"caption":"openbusinesscounsil"}]}},"_links":{"self":[{"href":"https:\/\/www.footballthink.com\/wp-json\/wp\/v2\/posts\/3206"}],"collection":[{"href":"https:\/\/www.footballthink.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.footballthink.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.footballthink.com\/wp-json\/wp\/v2\/users\/7"}],"replies":[{"embeddable":true,"href":"https:\/\/www.footballthink.com\/wp-json\/wp\/v2\/comments?post=3206"}],"version-history":[{"count":1,"href":"https:\/\/www.footballthink.com\/wp-json\/wp\/v2\/posts\/3206\/revisions"}],"predecessor-version":[{"id":11127,"href":"https:\/\/www.footballthink.com\/wp-json\/wp\/v2\/posts\/3206\/revisions\/11127"}],"wp:attachment":[{"href":"https:\/\/www.footballthink.com\/wp-json\/wp\/v2\/media?parent=3206"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.footballthink.com\/wp-json\/wp\/v2\/categories?post=3206"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.footballthink.com\/wp-json\/wp\/v2\/tags?post=3206"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}