Security should always be the priority when running a business. It doesn’t matter how successful your company might be; if you’ve not protected yourself then you’re operating on unstable foundations. Whether it’s a costly financial issue or infiltration of your company’s servers, security threats can massively damage a business. And we’re not just talking about damaging your company in terms of financial hits; you might have the financial safety nets to recover from certain costly threats. We’re talking about damaging your business’ reputation, as will be explained in this article. What more could you do to secure your organisation? Let’s discuss that.
Keep your digital files secure.
The first step to securing your organisation is to keep your digital files safe. In 2018, most businesses depend heavily on technology for their operations. You probably use software to run services, or maybe you simply use the internet to communicate with clients and create digital marketing campaigns. Whatever the case, you probably rely on technology in some sense. You most likely store your information digitally, and this is a smart way to store your files. You can back up digital documents more easily than paper documents, and it’s also much more cost-effective. But you have to protect your files from external sources. You not only need firewalls to stop hackers and cloud systems to backup files (in the event of data loss) but also identity verification measures. You need to make sure that customers are who they say are. Otherwise, you could be putting your data at risk. And if your clients feel that their information isn’t safe with you then this could make you appear less trustworthy. In turn, your brand reputation might be damaged.
Of course, one of the best ways to keep your digital files secure is to train your workforce. Digital security measures can go a long way to protect your business’ information, but your files could still be at risk if your team isn’t well-versed in data security measures. Teach your employees to look out phishing scams in emails and other security threats. Otherwise, individual workers could put sensitive information at risk and undo all your hard work to secure your company’s data. You should hold regular meetings to update your team’s knowledge regarding digital security. You might even want to search for experts to come in and teach your workers on a regular basis. That way, your members of staff will be up to date on the latest security measures in the industry. With new digital threats emerging a constant basis, your business needs to keep on top of its safety rules. You need to be sharp to protect your digital files.
Prepare yourself in a legal sense.
You could also secure your organisation by preparing yourself in a legal sense. You should be prepared for in-office issues such as workplace accidents that might lead to legal disputes. Make sure you hire attorneys to help you deal with such issues when they arise and minimise disruption. You should also prepare yourself for legal issues that take place outside of the office. The external world is outside of your control, so that’s why it’s even more important to prepare yourself for business-related legal issues that might take place outside of the office.
For instance, you should always have a written agreement with clients or other companies to protect yourself in the event of legal disputes. You should also be prepared for incidents that might take place on business trips with your team. You might want to get help from aviation accident attorneys if you and your workers have ever experienced a plane-related incident. It’s crucial to protect your finances and the health of your employees both in the office and out of the office. You need to be prepared for many possible scenarios if you want to protect your business in a legal sense.
Make your office safe.
There are plenty of ways in which you could make your office safe. CCTV could deter potential intruders, and fencing could prevent people from accessing your company car park or causing damage to your property. Of course, one of the best ways to keep your office secure is to make employees aware of security procedures. It doesn’t matter how many security procedures you put in place; if your team doesn’t follow the rules then they’ll put your company’s office at risk. You need to make sure they remember to do simple things like locking windows and doors at the end of the day.
You might also want to provide members of staff with key fobs to access certain areas of the building. Obviously, different employees should have different levels of access depending on their seniority. You don’t want every employee to be able to enter the boss’ office whenever they want. But you need to be able to trust every single member of your team. That’s why background checks are so important. Make sure you contact all references to make sure you can rely on the candidates you end up hiring. You should browse through a person’s social media to suss them out too. You can only keep your company safe if you hire reliable people. Make sure you can trust your team to look after your business.
Protect your brand.
We’ve talked a lot about keeping your business safe in terms of its finances, documents, and physical premises. However, what about your brand itself? You need to protect your innovative ideas, branding, and sensitive information from competitors. And this is about more than safeguarding your digital files; it’s about safeguarding your very identity. When it comes to protecting intellectual property in the modern age, you might want to consider using software escrow services to prevent your code being copied. Additionally, your business’ website needs to automatically renew to prevent others from taking your domain. Referring back to the earlier point about trusting your team members, you should include clauses in each employee contract to prevent individuals from leaking secrets or stealing company ideas for their own personal gain. If workers know that they’d be sued and incur crippling fees then they definitely won’t consider stealing from you.
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Hernaldo Turrillo is a writer and author specialised in innovation, AI, DLT, SMEs, trading, investing and new trends in technology and business. He has been working for ztudium group since 2017. He is the editor of openbusinesscouncil.org, tradersdna.com, hedgethink.com, and writes regularly for intelligenthq.com, socialmediacouncil.eu. Hernaldo was born in Spain and finally settled in London, United Kingdom, after a few years of personal growth. Hernaldo finished his Journalism bachelor degree in the University of Seville, Spain, and began working as reporter in the newspaper, Europa Sur, writing about Politics and Society. He also worked as community manager and marketing advisor in Los Barrios, Spain. Innovation, technology, politics and economy are his main interests, with special focus on new trends and ethical projects. He enjoys finding himself getting lost in words, explaining what he understands from the world and helping others. Besides a journalist, he is also a thinker and proactive in digital transformation strategies. Knowledge and ideas have no limits.