Despite the fact that so many companies have now gone paperless there is still a big need within the office for a printer. Important data, copies of invoices and orders and the production of audit-ready documentation means that we still have a need for printers and as long as there is that need, there will be great companies out there offering managed print services.
Now, this type of service is going to be essential to your business and whilst you may not have earmarked it as an area to outsource, in doing so you can count on a whole host of benefits. Let’s say for example that you buy some A3 printers from Konica Minolta, ready to deliver to the office, if you then introduce a managed print services, here is how they will ensure that your company gets the max out of those new printers.
Saving Time and Improving Efficiency
Everything is fine when the printers are firing on all cylinders but when they are not, things can very quickly slow down in the business. If hardware is faulty then this will cost the business time and money, which most businesses can ill afford. Through the use of managed print services we can ensure swift reparations which will get your printers back to their best and your team operating in a more efficient manner.
Overall Cost Reductions
The main reason for the great cost reduction to the business is the way in which the managed print service will maintain the processes of each printer. Instead of working individually, each device will be managed as one, which will ensure that any ink or toner is delivered just in time. The maintenance is faster and more efficient when it is managed in this way, extending great savings to the business as a result.
Being More Environmentally Friendly
With so many companies having a responsibility when it comes to lowering their carbon footprint, outsourcing to a service which can improve the productivity for the business and combine that with a greener solutions is the perfect package. This is precisely what a managed print service will be able to offer. Thanks to the metrics which they will use they can give you the perfect service with regards to levels of printer usage, minimizing waste and ensuring that the devices are operating as they should, which lowers unnecessary energy usage.
Improving Security Levels
So many businesses which heavily use printers greatly overlook the level of security which is required for their devices. As printers have become smarter they have become a clear target for cybercriminals who can not only access the network through the printer, but they can also gain access to any information which has been passed through the printer. This could easily result in sensitive information being taken, which is the last thing that any business can afford to have happen. Using a managed print service will ensure that you have both a strong and well performing security system in place, as well as making sure that said security system will be up to date at all times to offer maximum protection.
These are just some of the benefits which you can count on when you use a managed print services to take care of your business.
Hernaldo Turrillo is a writer and author specialised in innovation, AI, DLT, SMEs, trading, investing and new trends in technology and business. He has been working for ztudium group since 2017. He is the editor of openbusinesscouncil.org, tradersdna.com, hedgethink.com, and writes regularly for intelligenthq.com, socialmediacouncil.eu. Hernaldo was born in Spain and finally settled in London, United Kingdom, after a few years of personal growth. Hernaldo finished his Journalism bachelor degree in the University of Seville, Spain, and began working as reporter in the newspaper, Europa Sur, writing about Politics and Society. He also worked as community manager and marketing advisor in Los Barrios, Spain. Innovation, technology, politics and economy are his main interests, with special focus on new trends and ethical projects. He enjoys finding himself getting lost in words, explaining what he understands from the world and helping others. Besides a journalist, he is also a thinker and proactive in digital transformation strategies. Knowledge and ideas have no limits.